Park 52 - Residential Property Management & Sales -

Bookkeeping Services

Provide coupon books for homeowners with the direction of the Board, regarding the monthly assessment amounts set forth by the annual budget.
Collect and deposit all payments made to our office on a daily basis, into your Associations FDIC insured operating account.
Make monthly deposits into reserve accounts as directed by the board.
Review and approve all invoices submitted for payment with Board’s guidance.
Prepare all checks for vendors and service providers.
Monthly bank reconciliations.
Prepare financial statements on a monthly basis including general ledger, income statement, balance sheet and delinquency report.
Coordinate tax return preparation with Association’s chosen CPA.
Close out fiscal year and update with new annual budget.
Prepare and distribute annual budget to all homeowners as required by law, while working with the Board.
Execute any CD investments, renewals, or transfers as directed by the Board.
Answer homeowner and vendor inquiries regarding all matters daily.
Assist title companies and lenders during all sales within the community.
Preparation and processing of past due notices

Meetings

Attend Board meetings as described in the management agreement.
Attend executive session board meetings as requested by the board.
Distribute all paperwork associated with the annual meeting (agendas, proxy, ballots, minutes, return envelopes)
Manage all returned proxies and keep Board informed of whether or not a quorum has been achieved
Attend meeting and provide administrative support

Management Services

Prepare and maintain copies of all correspondence on behalf of the Association in an electronic format.
Respond to all e-mail correspondence in a timely fashion
Serve as primary contact and liaison for Board with but not limited to:

Provide 24/7 after hours emergency services with the Association Manager.
Maintain Non-Profit Corporation filings.
Provide a team of customer Service Professionals to handle all Association needs
Conduct routine site inspections of the community for the purpose of identifying CC & R’s rule violations and checking on the performance of Association vendors.

Complaints and Communication

Provide means of communication between owners and management.
Assist Board with CC & R’s/Governing document interpretation, compliance with Washington laws.
Manage and assure all required Association insurance is correctly in place and renewed annually.
Fully understand and administer the provisions contained in the condominium documents as they relate to the management
functions.
Enforcement of community rules
Recommend to the Board of Directors additional rules that need to be adopted as well as amendments to current rules that may not be realistic.
Work on owner-to-owner relations regarding problems with noise, odors, use of common areas, appearance of individual units, children, pets, etc.

Rules and Regulations

Fully understand and administer the provisions contained in the condominium documents as they relate to the management functions.
Enforce the rules, (community rules, swimming pool rules, tennis court rules, clubhouse rules, etc.)
Recommend to the Board of Directors additional rules that may need to be adopted/amended.
Work on, owner-to-owner relations regarding problems with noise, use of common area, appearance of individual units, etc.

Maintenance Services

Prepare bid specifications for larger jobs and oversee bid process
Coordinate entire process of small and large maintenance issues within the Community Association.
Project management of large community construction projects such as rehabilitation projects, additions, & upgrades
Create and implement a preventive maintenance program
Schedule and perform maintenance inspections
Oversee on-site custodial personnel, landscaping services and common areas
Review property conditions and make improvements where necessary
Maintain 24-hour emergency service, 365 days a year
Manage maintenance requests and secure timely performance